Dealer and Sponsor Information

• OwlCon XXIII Dealers
• Dealer Info
• Demographics
  • OwlCon XXII (2003)
  • OwlCon 2k2 (2002)
  • OwlCon '01 (2001)
• Dealer Booth Request Form
• Dealer Info Packet (PDF Download)
  
  

OwlCon XXIII Dealers (listed alphabetically)

Note: Information for becoming an OwlCon Dealer follows the entries below.

DARKSIDE GAMING

Dealer Information

Note: We are not trying to make money. We want to run games and offer some dealers for our attendees to see. As such, we have strictly limited our dealer space to 24 tables every year. Our Dealer tables sold out two months in advance for OwlCon XXII, so please sign up early. Also, six tables' worth of dealer space was canceled at the last minute and was filled by alternates, so please consider being an alternate if the space fills.

If you wish to be a dealer/exhibitor at OwlCon, please read the information below and then go to our Dealer Form below and electronically submit your request.

Please make checks payable to "FAST WARP".

Deadline for receipt of payment for early bird registration is Friday, November 7, 2003.

Deadline for receipt of regular dealer submissions is Friday, January 9, 2004.

Deadline for receipt of payment (check or money order) is Friday, January 09, 2004.

Here's a link to our shipping and mailing addresses.

Steps to Success

• Read the demographics
• Look at the events being run
• Bring a targeted selection of products

Incentives

• High Traffic: We run gaming events in the center of the Dealers' room to increase traffic. This draws spectators and customers alike.

• High Visibility: the Dealers' room is located in the spacious Grand Hall, a large room that is readily visible from the main entrance of the Student Center.

Booths

Tables: A table is defined as a rectangular area 6' wide and 8.5 feet from the back wall. You will be expected to setup WITHIN this space. We will provide a single table for this space that is a 30" x 72" rectangle. There will be an approximately 36"-wide gap between adjacent dealer areas; this is a required space for safety and access and dealers will not be allowed to encroach into this space.

Wall space: Booths are generally positioned against a wall to facilitate the hanging of banners and advertisements. Dealers should bring heavy duty tape or a stand/pole to support banners. Nails/hooks cannot be used and are not available.

Cost: $60 per table for regular registration. Early bird registration reduces this to $55 per table if payment is received by 5:00 PM Friday, November 7, 2003. Dealers receive one free badge per table.

Dressing: A tablecloth will be provided to cover each table, but skirting must be provided by the dealer if it is so desired. An additional black tablecloth will be provided for dealers to cover their wares with when they shut down their tables for the night.

Advertising

Bags: Attending dealers will be given the first opportunity to provide bags for the convention with their store logos on it. Such bags should be about 15" x 15", made of sturdy plastic, and have a handhold or handles. There is no fee for this service; however, the dealer is expected to cover the cost of the bags. Bags that meet the prerequisites will be given priority over those that do not. If you would like to secure exclusive rights to have your bags be the only bags distributed at the convention, please contact the Dealer Coordinator.

Inserts: We are considering having advertising inserts for the convention bags. An interested dealer would provide the insert material in the form of a single item no larger than a contemporary magazine, and for a flat fee of $90, the insert will be included in every bag handed out to convention attendees when they register. If the inserts are valuable, the fee can be mitigated or even waived. Insert requests should be addressed by contacting the Dealer Coordinator.

Program advertisement rates: The most direct way to get your advertisement in the hands of our customers. Our programs are printed on high quality 70-pound paper stock and provided to all attendees of OwlCon. All advertisements are B/W.

Advertisement Specifications

• Black and white or grayscale ads only.
• Minimum quality 600 dpi.
• Ad copy must be PC compatible format.
• Vector format is best, especially Adobe Illustrator. If not a vector format, please submit as a PC format .tif file.
• Files must be smaller than 5 Megabytes to receive via e-mail.
• Files larger than 5 Megabytes can be provided by postal mail or by posting the file on the internet for download by our staff.
• Please include 0.125 bleed past trim for all ads.

Make your check or money order payable to: FAST WARP.

Deadline: Ad copy and payment will need to be provided to us by 5:00 PM Friday, January 09, 2004.

Here's a link to our shipping and mailing addresses.

Specific advertising requests should be addressed by contacting the Dealer Coordinator. If you plan to be a dealer at OwlCon, the Dealer Booth Request Form below will address this topic as well.

Special Note on Weapons

There is a zero tolerance no-weapons policy at Rice University and OwlCon strongly supports this. As such, dealers should be aware that they will not be allowed to brings weapons on campus, even if they are products to be sold. In the past, we were able to gain an exception on a case-by-case basis from the police chief, but that is not the case anymore. We do apologize, as we would love to have swords and such for sale at OwlCon. Alas, we cannot and will not violate the security policy of Rice to do so.

OwlCon XXII (2003) Demographics

We apologize, but although the attendance of OwlCon jumped 50% in 2003 the data sample of demographic forms turned in for OwlCon XXII was too small to be representative. We will endeavor to encourage greater compliance with the filling out of demographic forms in 2004. Our previous demographics are still generally representative of this year's demographics.

OwlCon 2k2 (2002) Demographics

This information is provided to help you better understand what type of customer base OwlCon 2k2 attracted.

1. How did you hear about OwlCon 2k2? (Please check all that apply)
   
   

   Percentage	Answer
   54%	Fellow friend/gamer
   24%	Flyer in a game store
   13%	Came across OwlCon web site
   5%	Diehard fans of OwlCon - Who needs publicity? If we build it, they will come. :)
   3%	Found about it on another web site Living Greyhawk - Bandit Kingdoms 2% Wizards of the Coast 1%
   3%	Other - Asked to work or demo at convention
   2%	Other - not specified
   2%	Other - misc
   1%	Flyer at my school Rice University 1% Note: This year, flyers were only posted at Rice, and minimally at that. This was a fluke.
   1%	Other - Living Greyhawk e-mail list
   1%	Other - Rice Alumni schedule of events
   1%	Other - Amtgard
   1%	Read about it in the Thresher
   0	Heard about it on KTRU

   
   
2. How Old Are you?
   
   

   Percentage	Answer
   1%	Under 13
   6%	13-17
   15%	18-24
   58%	25-34
   16%	35-44
   5%	45-54
   1%	55+

   
   
3. What is your gender?
   
   

   Percentage	Answer
   90%	Male
   10%	Female

   
   
4. Household Income?
   
   

   Percentage	Answer
   12%	<15k
   8%	15k-24k
   20%	24k-35k
   19%	35k-50k
   13%	50k-75k
   28%	>75k

   
   
5. What types of games do you play? (Check all that apply)
   
   

   Percentage	Answer
   82%	Role Playing Games
   60%	Computer Games
   63%	Board Games
   48%	Miniatures
   34%	Collectable/Trading Card Games
   31%	Live Action Role Playing Games

   
   
6. Education? (Check the highest level of education completed)
   
   

   Percentage	Answer
   7%	Some high school
   4%	High school
   31%	Some college
   1%	Vocational/Technical school
   32%	College graduate
   26%	Post graduate degree, e.g. MS, PhD, etc.

   
   
7. What activities attracted you to OwlCon 2k2? (Check all that apply)
   
   

   Percentage*	Answer
   3%	Costume Party
   75%(29%)	Tabletop games (RPGs, minis, board & card games, etc.)
   20%(3%)	LARPs (Live Action Role Playing Games)
   19%	Movies
   39%(2%)	Dealers

   * - Parenthetical amount refers to those that chose only that category and nothing else.

OwlCon '01 (2001) Demographics

This information is provided to help you better understand what type of customer base OwlCon '01 attracted.

1. How did you hear about OwlCon '01? (Please check all that apply)
   
   

   Percentage	Answer
   47%	Fellow friend/gamer
   25%	Flyer in a game store
   07%	Came across OwlCon web site
   07%	Prior attendee
   04%	Flyer at my school Rice University 1% University of Houston 1% Other 2%
   02%	Heard about it at another convention
   02%	Found about it on another web site RPGA.COM 1% Other 1%
   02%	Other - Asked to work or demo at convention
   02%	Other - not specified 2%
   01%	Other - miscellaneous
   01%	Read about it in the Thresher
   0%	Heard about it on KTRU

   
   
2. How Old Are you?
   
   

   Percentage	Answer
   0%	Under 13
   11%	13-17
   27%	18-24
   42%	25-34
   15%	35-44
   5%	45-54
   0%	55+

   
   
3. What is your gender?
   
   

   Percentage	Answer
   89%	Male
   11%	Female

   
   
4. Household Income?
   
   

   Percentage	Answer
   14%	<15k
   11%	15k-24k
   08%	24k-35k
   24%	35k-50k
   19%	50k-75k
   24%	>75k

   
   
5. What types of games do you play? (Check all that apply)
   
   

   Percentage	Answer
   83%	Role Playing Games
   77%	Computer Games
   68%	Board Games
   55%	Miniatures
   41%	Collectable/Trading Card Games
   27%	Live Action Role Playing Games

   
   
6. Education? (Check the highest level of education completed)
   
   

   Percentage	Answer
   38%	College graduate
   31%	Some college
   11%	Post graduate degree, e.g. MS, PhD, etc.
   10%	Some high school
   06%	High school
   04%	Vocational/Technical school

   
   
7. What activities attracted you to OwlCon '01? (Check all that apply)
   
   

   Percentage*	Answer
   10% (01%)	Costume Party
   44% (30%)	Tabletop games (RPGs, minis, board & card games, etc.)
   19% (02%)	LARPs (Live Action Role Playing Games)
   28% (01%)	Movies
   42% (02%)	Dealers
   16% (02%)	Guests

   * - Parenthetical amount refers to those that chose only that category and nothing else.